Instant-access Birth and Death certificate images

I know a lot of you will already know this, but for those who don’t…
The General Register Office website has made available reduced cost instant-access digital images of selected birth and death entries.

The ‘certificates’ available through this new Online View Digital Image Sevice are as follows:
* Birth entries from 1837 up to 100 years ago
* Death entries from 1837 to 1887

When you place an order using the GRO’s online indexes, where this new service is available (that is, for the year-spans indicated above), a new option will appear for ‘Digital Image’. Just click on the ‘button’.

A screen grab of a returned entry on the GRO Online Death Index, indicating the new 'Digital Image' option for ordering

These digital images cost just £2.50 each.

All the information you need to be able to order and retrieve your images is to be found in the GRO’s Online View Digital Image Service Guide.

There is a clear statement that these digital images have no “evidential” value. A paper certified copy is still required for official purposes. Examples given in the statement include ‘applying for a passport or driving licence, or where required to give notice of marriage/civil partnership’. None of these seem entirely applicable here! But in our research I can imagine someone requiring a certificate to evidence nationality of a great grandparent, or to demonstrate generational ancestral connection.

What you get
The digital image you’ll receive is just the extract from the GRO’s central register, nothing more. So looking at the example below, which is a full, certified copy, you get a lot of important wrap-around information. When you take advantage of the new instant-access digital download all you get is the image in that central section, which is extracted from the GRO Death Register.

An example of a certified copy of an Entry of Death

I really like having the official document, certainly for my direct line and anyone else whose story I’m following – but that’s expensive and I’m gradually buying only the ones I need. However, I decided this would be a great way to get information about causes of death for all the siblings who died in infancy over that fifty year period, 1837-1887, so I’ve made a start on that.

Remember though that even the full certified copy of a Birth, Marriage or Death certificate is still only a secondary source if you purchase it from the GRO. The original is kept at the local Registrar’s Office. (I wrote about this in a blog for the Pharos Tutors website, that you’ll find [here] )

As soon as your online payment goes through you can click on a link to see the image. I found it took a few minutes before I could actually download it to my computer.

Having done that it seemed to me there was some additional essential information I really did need to be able to record and cite this effectively, so I created a template in Photoshop that I can use every time I download one of these. It includes:

  • Title, making clear this is a digital download, since this does not have the same standing in law as a certified copy
  • Column headings describing the content of each column
  • The digital image
  • The GRO reference, including year, quarter, district, volume and page
  • The date I downloaded the digital image

This information transforms a useful digital image into a ‘source’, decribing what it is, and details of precisely where the original information is to be found, ensuring that anyone who wants to check my research in the future can find it again.

A template for recording a digital image of an entry on the Death Register along with essential source information.

Having done this I’m still trying to decide if I’d be happy to have all my ancestors’ death certificates in this format. After all, for the cost of buying two of the full, certified copy versions I can get nine of these, and set into my template they don’t look so bad…..

If you’ve downloaded any of these instant access digital Birth or Death certificates, I hope you’ve found lots of interesting information.

What can death records tell us about life?

In a previous post about Death Certificates I talked about a whole range of alternative records that could provide sufficient information about a person’s death to make purchasing the official certificate unnecessary. Today I want to return to this topic but with a different focus: to consider how these same records, purportedly confirming a person’s death, might tell us a great deal more about their life.

We know that after 1837 Death Certificates record specific information: the deceased’s name, age, place and cause of death, occupation (husband’s occupation if a married woman or widow) plus description/relationship and residence of informant.

Yet these facts of the deceased’s death start to give us clues about how they lived.  Did they live to a ripe old age or die young?  Does the cause of death suggest anything other than natural causes, e.g. an occupation-related disease, an accident, a suicide?  Was the informant a close relative?  If not the spouse or adult son/daughter, was it a sibling, indicating that the family remained close both geographically and in kinship?  If we then also add in some of the alternative sources of information about deaths (I listed them in that previous post), we might find we can learn a surprising amount of additional information.  Here are four quite different examples from my own research:

Coroner’s Reports
On 17th March 1898 my 2xG grandfather, Edward, took his own life.  The death of a person in unexpected, unexplained or violent circumstances triggers a Coroner’s hearing.  Where records of these survive they will be at the local Archives/ Record Office.  Sometimes they are quite brief, but Edward’s isn’t.

The Coroner interviewed four people: the bridge turner who was the last person to see Edward alive: the coal boat master who found his body in the water; and the woman who strip-washed and laid him out.  The principle interviewee was Edward’s daughter, my great grandmother, Jane.  Between the four of them they provide information about what happened that day.

But Jane also talks about how Edward was in life.  She paints a picture of him in the days and weeks leading up to his death.  He smoked his tobacco but had a serious, ongoing bronchitis condition (they probably hadn’t worked out the connection by then); he received 3 shillings a week from the Poor Law Guardians; he had a life insurance policy with the Prudential (I wonder if they paid out for suicides).  She visited him daily, and had seen a change in his behaviour – he had become very ‘irritable and childish’ during the past 3-4 weeks.

I learned that Edward lived in a ‘yard’, above a stable.  He had given notice but had not yet left.  A few days before Edward’s suicide, the occupier of the stable below had ‘insulted him’, causing him to fear that the stable occupier would return on St Patrick’s Day to break all his windows.  Whatever happened, and whatever was at the root of the animosity, it was clearly weighing heavily on Edward’s mind.

The reference to St Patrick’s Day is intriguing.  What was the significance?  Edward’s first wife was Irish, but she was long dead; and although I’ve never found Edward’s baptism, family legend has it that ‘he went back to the place where he was born to drown himself’.  Have I been looking in the wrong place: could Edward have been Irish?  Edward is the enigma that keeps on giving.

Obituaries
If your ancestor was particularly grand or achieved something noteworthy in their life, you may find an obituary in the local/ national newspaper or other publication.

My 4xG uncle Edwin Wade, was Lord Mayor of York in 1864-65.  A successful surgeon-dentist, he was active for many years in local politics, a ‘mover and shaker’ in many public bodies, and an early investor in the railway company.  I hadn’t appreciated just how much of a pillar of the community he had been until I read his obituary in the York Herald, 13th December, 1889.  (FindMyPast newspaper search.)  There, I learned that Edwin was also senior Justice of the Peace and associated with public bodies such as the Lunatic Asylum, School for the Blind, York Tourists’ Society, York Savings Bank and the Merchant Taylor’s Company.

Edwin’s funeral was a huge event.  As the cortège passed through the streets of York, the whole city came to a standstill.  Blinds were drawn on the Mansion House and other public as well as residential buildings; shutters were closed on local businesses.  A comprehensive list is given of the York great and good who attended, and also all family members.  This helped me to track down a number of marriages and other connections.

Wills
For any ancestors who died since 1858, you can search the government’s wills and probate website to see if they left a will.  Be sure to enter your search (surname and exact year of probate – which may be after the year of death) in the correct section: 1858-1996; 1996 to present; or soldier’s wills.  Once you’ve identified the correct person on the ‘Probate Calendar’ you can order a digital copy of the actual will (cost £10) which will be emailed to you.

Wills can tell us a huge amount about our ancestors and their families, and I’ve ordered quite a few over the years.  However, in the example that follows, just the information on the Probate Calendar was enough to solve my current problem:

I had traced one of my lines back to a William Wade in York, and I knew his wife (my 3xG grandmother) was Jane, but wasn’t yet sure either of Jane’s maiden name or of William’s parents.  One of the possible marriages was to a Jane Cass in Huntington, daughter of Thomas, an innkeeper.  Possible parents for William were John Wade and Sarah; and if this was correct, I had found baptisms for all of William’s siblings.  I entered all this on my tree, noting that it was not yet proven.  Some time later I found a likely death for Thomas Cass, and then an entry on the Probate Calendar:

Entry on UK Probate Calendar, 1860

I could have ordered the actual will and I’m sure I will, eventually.  However, although this short entry told me only one thing I didn’t know about Thomas (he left ‘Effects under £300’), it proved without doubt that all parts of my hypothesis about this line were correct.  It linked my known 3xG grandfather William Wade to Thomas Cass, and even included William’s older brother, Edwin.  Strange I thought at the time, to name the  brother of your son-in-law as the chief executor…  Of course, that was before I knew that Edwin Wade was your all-singing all-dancing politician, board member, soon to be Lord Mayor of York, and in general the man to trust if you wanted something done!

Monuments, epitaphs, etc, in churches
For reasons that deserve a separate post it’s not always clear if our ancestors were Nonconformists.  For years I couldn’t find a baptism record for my 3xG grandfather, John Ingham.  Eventually a possible emerged.  Everything made sense: the location (Morley), the year, even the names of the parents and siblings which I could see repeated in his own children.  The only problem was that adult John seemed to be Church of England.  He married Betty in her C of E parish church (Calverley), and all their children were baptised accordingly.  But this baptism was in an Independent chapel.  I dithered for a long time over whether to accept this record as John’s.  In the meantime, continuing to research other lines, I gradually realised that a lot of my other ancestors came from Calverley and adjacent villages – and they were all Nonconformists.  There seems to have been large communities of different Nonconformist congregations in a triangle taking in Calverley, Pudsey (Betty’s actual birthplace) and another village called Idle. Might there also have been some sort of connection between these congregations and that of Morley, where the possible baptism for John took place?

It was a memorial inscription that made everything fall into place, erected in 1880 to the memory of Betty’s brother Abraham Gamble, by his wife Elizabeth.

How on earth could this have helped?  Well, it’s to be found in Pudsey (Betty’s birthplace), on the wall of the Wesleyan Methodist Church, thereby confirming Nonconformity in Betty’s wider family.  It followed that my 3xG gradparents Betty and John might have met on social events between their respective congregations, and therefore the unexpected Nonconformist baptism record for John could be correct.  Together with all the other information, I was now happy to accept the John on the baptism record as my John.  It may seem tenuous, but afterwards, I did find that Betty and Abraham’s mother, Hannah, had also been baptised in the Morley chapel, moving to Pudsey after marriage.  The connection between the two families was an old one; but it was that memorial inscription that tipped the balance of probabilities for me.

As I hope these examples illustrate, we can look upon these death-related records as simply a confirmation of names, dates and places.  Or we can really look at them, wringing out every last clue to better understand our ancestors’ lives.

Do you have any similar examples?  Or are there perhaps as yet unseen clues lurking in the death records on your tree?

Civil BMDs: Birth, Marriage and Death Certificates (Part 2)

In the last post we were discussing Civil BMDs.  In light of imminent increases in costs of Birth, Marriage and Death certificates, we were considering whether we need to buy them, or if the information can be obtained via other sources.  We started by considering Birth Certificates.  We will now conclude with Marriage and Death certificates.

Marriage Certificates

Civil Marriages records are not listed on the online GRO index.  You will, however, find them on Free BMD.  The listing will look something like this:
Marriages Dec 1907: CASS Charles Hunter; Leeds; 9b 882

You’ll also find them listed on your usual genealogy subscription website (Ancestry/FindMyPast, etc).  The advantage of searching here is that the name of both spouses will be included on a short list, like this one on Ancestry, in the England & Wales, Civil Registration Marriage Index, 1837-1915:
Name: Charles Hunter Cass
Registration Year: 1907; Registration Quarter: Oct-Nov-Dec
Registration district: Leeds; Volume: 9b Page: 882
Records on Page:
Charles Hunter Cass
Alice Howgate
Joseph Joy
Ellen Elizabeth Young

Unlike with the FreeBMD transcript, since the two parties, Charles Hunter Cass and Ellen Elizabeth Young are both listed, I can cross reference the wife’s name with future censuses and so I know I now have the correct marriage.

Of course, the full marriage certificate will include a lot more information, but to access that information I will have to buy the certificate.

The Marriage Certificate will record the following information:
Registration District
Date and Place of Marriage
Register entry number
Names of Parties
Age of Parties
Status and Occupation
Residence at time of marriage
Fathers’ names and occupations, and also possibly a note if either was deceased.
Method of marriage – banns, licence, certificate etc
Signature or mark of the couple and witnesses

However… there might be a way for you to see all of this information without having to buy the civil Marriage Certificate: the same information is recorded on the church register.  These registers will be available to view at the relevant county record office.  But if you’re very lucky they will also be available to view online as part of your subscription to your usual genealogy subscription website.  You’ll soon recognise which of the record sets give you only the transcript of the index, and which give you the digital image of the original church register record.  For example, many of my family’s marriage records are available on Ancestry, in the West Yorkshire, England, Church of England Marriages and Banns, 1813-1935 record set.  The above-mentioned marriage of Charles Hunter Cass and Ellen Elizabeth Young is to be found in that record collection.  If you have a subscription to Ancestry you can see the full record here.

Interesting, isn’t it, so many different versions of the same event, and if you know where to look you can access so much more information!

A few things to bear in mind about marriage records:
Ages can be inaccurate or downright false, e.g. given to avoid a minor having to obtain parental consent, or even to avoid disclosing the true age to the other party.  A recording that the bride or groom is ‘of full age’ is taken to mean aged 21 or more.

Address may be the same for both parties, but this was often done to avoid paying two sets of banns fees if one party resided in a different parish.  (Unless you are a certain branch of my family where literally everyone’s children in the street inter-married!)

Father’s name and occupation may be left blank, and this may indicate that he was unknown, but could have been left blank for other reasons.  It may, for example, suggest he was deceased by the time of the marriage, although in such cases it was more usual to include the word ‘deceased’ alongside the father’s details.  Having said that, the absence of the word ‘deceased’ does not necessarily mean he was alive at the time of the marriage.  These are all merely clues – they liked to keep us guessing!

Death Certificates

As with Birth Certificates, the easiest way to find a death certificate is on the General Register Office online index.  Here’s an example:

MOSS, ALFRED, age 0.  GRO Reference: 1841.  S Quarter in LEEDS.  Volume 23  Page 186
Here we see Alfred Moss.  The 0 indicates that he died before his first birthday, rather than that he was stillborn.  (At this time a stillborn would not have been registered at all.)  To get more information we will have to buy the certificate.

The Death Certificate will record the following information:
Registration District & Sub District
Register number
When and where Died
Name and surname
Sex
Age (including statement of parentage in the case of a child)
Occupation (including that of the husband of a married woman or widow)
Cause of Death
Description & Residence of Informant
When Registered

From 1875 the registration had to be supported by a medical certificate.
From mid-1969, date and place of birth and usual address are included.
Also from 1969, if the deceased was a married woman, her maiden name was included.

A few things to bear in mind about death records:
The age on the index is really important.  It helps us to discount lots of certificates and home in on the right one – as with the Mother’s Maiden Name on the Birth Index.  But be prepared to allow a few years out either way.  Often informants were not sure how old someone was and had to guess.

Although civil registration was introduced in 1837, it wasn’t until 1875 that the onus of registering a death was placed on the next of kin or closest relative of the deceased person.  This may explain why some deaths were not registered in the earlier years.  It’s possible that ordinary people, used to registering everything through the church, just continued to do so via the burial service, and thought this new system was a fad!

What other records might give you some of this information?
There are many potential sources of information for deaths.  They won’t all give you exactly the same information as the Death Certificate, but finding a couple of these might mean you don’t need the certificate:
Notices in the newspaper
Cemetery record – it may seem strange, but the Beckett Street Cemetery records in Leeds is one of my very favourite record sets!
Church Burial record
Gravestones (and websites dedicated to this, like Find A Grave or Gravestone Photographic Resource.)
Wills and Probate documents, e.g. Probate Calendar
Military Service records
Commonwealth War Graves Commission – the website and the actual cemeteries
Military pension files at The National Archives – you have to visit to see the actual files, or you can pay for them to photocopy the contents (- that can be quite expensive.)
Coroner’s Report – in case of violent deaths, etc.  (In such cases, it is the Coroner who is the informant, rather than a family member.)
Newspaper reports of unusual deaths.
Obituaries – if your ancestor was particularly grand or achieved something noteworthy in their life.
Monuments, epitaphs, etc, in churches

Paradoxically, whereas the Birth and Marriage Certificates will help us to take our family trees back a generation, the various Death records, including all those ‘alternatives’ listed above, can tell us a lot about how the individual lived his or her life.  I’ll do a post on this in the future, including some examples from my own research.

And that’s it!  Have you selected some must-have BMDs yet?
Good luck!  🙂