In my last post we looked at the Ahnentafel system. I outlined how it works and how I use it sometimes in printed family histories.
However, my main use of this system is purely administrative. I use it to organise information on my computer – and I find it invaluable.
This is how it works:
- I have a folder for Family History. Within that folder there are some miscellaneous files.
- However, most of the information is attributed to the appropriate direct ancestor and stored in a filing system based on the Ahnentafel system.
- Each folder has the ancestor’s Ahnentafel number followed by name and birth/death years.
- To make it easier to home in quickly on the correct folder I include the generational prefix. So I am 01_001, my Dad is 02_002, my Mum is 02_003, my grandparents are 03_004 to 03_007. My great grandparents are all within the prefix 04, GG grandparents within the prefix 05, and so on.
- Putting all of the above into practice, a typical folder will have a title like 09_368 William Wade 1702-1783.
- The folder is created when the ancestor is found. Inclusion of dates is advantageous for distant ancestors, partly because naming patterns often mean there are ancestors over consecutive generations of the same name, and partly because I don’t remember the name of every distant ancestor and which generation they fit into.
- Whenever I have a new piece of evidence (downloads, photos, etc), I store it in the appropriate file for that direct ancestor. Remember that you won’t be able to see any evidence linked to your online tree on Ancestry, etc, if you let your paid subscription lapse. You may also have downloaded evidence from other online sources, or you may have family tree software on your computer.
- Some of the info I have relates to siblings / other children of the family who are not my direct ancestors. For these, I store them with one or other of their parents. If one of these people has an interesting history with a lot of additional documents I create a sub file for them within the parent’s file.
So here’s a snippet of what it looks like when I have xplorer open on my desktop. On the left you see some of the folders for my 8th generation (5xG grandparents) and on the right I have opened one of the folders so you can see the kind of information I store in there.
You may wonder why I did this. It’s true that it involved an initial investment of time. However, it has paid dividends ever since. I can now quickly store and retrieve any digital file connected with any of my ancestors or their close family members.
I find this better than just having a handful of surname files, such as one for the Wades, one for the Thompsons, and so on. In part this is because it’s so much easier to retrieve information from a smaller folder – there could be a LOT of information to plough through to find the right file amongst all the others in a general ‘Wade’ file. This also worked better for me in keeping consistency with women who have changed names upon marriage. A filing system focusing on group surnames could ‘lose’ married women who started out with their father’s surname and changed to their husband’s. My system means that every woman has her own file in her birth name, and any changes upon marriage can be accommodated by simply including the correct files in her folder, regardless of what name is used and indeed however many times she changes her name.
I haven’t mentioned Lockdown for a while, but just a quick note to say I hope you are all well, and if any of you are in areas that have gone into localised Lockdown, keep safe.